Project

Project Budget

This Module acts sets the Maximum Amount allowed to be spent on Manpower, Materials, and Equipment. It helps to see if the project is making a Profit by comparing the total Budget against the expected revenue

Prerequisites,

Project Code
Designation
Designation Unit Cost
Equipment or Vehicle Type
Preliminary Cost Categories
Item (Raw Materials)

Custom Setting:

Standard Working Hours (Per Month)

Go to Project Budget List and Click on "Add Project Budget"

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Set Date
Select Project Code
Project Location, Project Name, Start Date as per Contract and Finish Date as per Contract will be auto fetched
Enter Overhead %
Enter Revenue
Save

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Upon Saving, a Project Designation Unit Cost Document will be generated automatically
Go to Project Designation Unit Cost and Update the Unit Costs if required, Then Submit the Project Designation Unit Cost

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Manpower Cost

The Manpower Cost section is used to calculate and track the total expense of the people working on your project, ensuring every hour of work is accounted for in the budget

In the Manpower Cost section, Add the Designation. The Unit Cost will be automatically fetched from the Project Designation Unit. Click Save to proceed
Click on "Create Indirect Manpower Budgeting"
Manpower Budgeting will be generated
Go to Manpower Budgeting, Add Manpower Count, Unit Manhour, Working Days, Month and Save & Submit
The Details will be auto fetched to Indirect Manpower Cost Table

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The same process applies to the Direct Manpower Cost section; follow the steps above to generate and Submit the corresponding Budgeting Detail

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Equipment Mobilization Cost

This section tracks the cost of bringing Machinery and Vehicles to the project. It calculates a hourly 'Unit Price' based on monthly Rental fees and Additional costs like Food and Housing for the operators

Select Equipment or Vechicle Type
Enter Monthly Price and Food & Accomadation
The Unit Price will be auto calculated (Formula: Total Price / Standard Working Hours (Per Month)) and Save
Click on "Create Equipment Budget"
Equipment Budget Document will be generated
Go to Equipment Budgeting and Add Month, Equipment(Count), Unit Hour, Working Days and Save & Submit
The Details will be auto fethced to the Equipment Cost Table

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Preliminaries

Preliminaries are the General Expenses required to run the Project that aren't tied to a specific building task

Select Preliminary Cost Categories
The Details will be auto fetched to the Table
Add required Quantity and Save
The Grant Total cost will be auto calculated

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Material Cost

The Material Cost section is used to List all the physical items and supplies needed for the project. It calculates the Total Cost based on the Quantity required and adds a small extra percentage for 'Consumables'

Select Item
Unit and Unit Cost will be auto fetched
Enter Required Quantity
Enter Consumable Cost % and Save
The Grant Total Material Cost and Consumable Cost will be auto calculated
Then, Submit

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The Whole Budgeted Costs will be displayed under Budget Cost
The Budget Gross Profit and Net Profit will be calculated automatically
The Actual Cost section is automatically updated upon the submission of the Project Timesheets and Other related Documents

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Note:

To Revise an existing Budget, generate a new Project Budget entry with the revised values. Upon saving, the system will automatically deactivate the previous version and migrate its data to the Previous Cost section of the new budget for historical comparison